When your release is moved to “Needs Documentation” status (sometimes displayed as "Needs Docs"), it is because we need additional information confirming that you have the necessary rights to distribute and monetize the corresponding release.
Here is an overview of the main reasons your release may end up in this status:
Audio Matches
All new releases are scanned and matched against an extensive database of global music rights. Some release may be moved to "Needs Documentation" if the audio matches other existing releases. Common blocks are: Songs containing samples and/or non-exclusive beats
Some examples of acceptable documentation for audio matches include:
- A signed agreement by you and the copyright owner stating you have the rights to use their copyright
- A lease agreement you received from purchasing a sound recording (production loop, beat, sample, sound, etc) via a third party
- Any valid evidence that could demonstrate that the matched recording has been obtained lawfully, and valid evidence that could prove that the commercialization of the obtained sample/sound recording is authorized
Cover Art Matches
Some releases may be moved to "Needs Documentation" if they contain copyrighted material in the artwork. Common blocks are: TV/film scenes, photographs of celebrities, brand logos, etc.
Some examples of acceptable documentation for cover art matches include:
- A signed agreement by you and the copyright owner stating you have the rights to use their copyright
- A written clarification of the cover artwork's origins (if public domain or not protected by copyright)
Popular Artist Name Usage
Most popular artist's names are registered trademarks - either by their record label or the artist themselves. Additionally, common scams exist that utilize existing fanbases of popular artists to fraudulently elevate the streams/sales of records. In order to maintain compliances, releases that include popular artist names are automatically flagged by our system internally for review.
Some examples of acceptable documentation for popular artist name matches include:
- A recording agreement or side artist agreement signed by you and the artist (or their authorized representation) that grants you the necessary rights to utilize their name in connection to your release
- Written consent from the popular artist directly to Too Lost (via a communication channel approved by Too Lost)
- A label or rights holder waiver signed by you and the label/rights holder granting you the necessary rights
- Any other valid evidence that could demonstrate that use of the artists name has been obtained lawfully.
Cover Songs
If you release contains a cover song, we may request additional documentation.
You can also obtain this necessary license on the dashboard here:
https://toolost.com/user-portal/cover-song-licensing